Custom SoftwareFree quote

Custom CRM Development Cost — Pricing & Quote

Custom CRM vs SaaS subscription — the real cost comparison for your business.

Price range8 000 – 50 000 €Indicative estimate — depends on scope
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What affects the price

  • Number of user roles and permissions (admin, manager, user, client…)
  • Reporting and dashboard complexity (real-time KPIs, exports, custom charts)
  • Integrations with external tools (ERP, payment gateway, email, SMS, SSO)
  • Data volume and performance requirements (1k users vs 100k+ concurrent)
  • Compliance requirements (GDPR, data residency, audit logs, ISO 27001)

What's included in our price

Technical specifications and project scoping
UI/UX design (wireframes + high-fidelity)
Full development (frontend + backend)
Testing (unit, integration, UAT)
Deployment on your server or cloud
30 days post-launch support

How we bill

Fixed price

A single agreed price for a clearly defined scope. Best for projects with stable requirements.

Time & Material

Billed by actual hours worked. Best for iterative projects or when scope evolves.

Monthly retainer

A fixed monthly budget for ongoing development, maintenance and evolution. Predictable costs.

Tuplify Studio vs other options

OptionAdvantagesLimitations
Tuplify Studio Senior team, full accountability, trilingual support, production delivery Higher than solo freelance, minimum 5k€ engagement
Solo freelancer Lower hourly rate Availability risk, no team backup, limited expertise breadth
Local SSII / large agency Established processes, contractual guarantees 2–4x higher cost, slow onboarding, less flexibility

Frequently asked questions

Custom software vs SaaS subscription — when does custom win?

Custom wins when: (1) no existing SaaS fits your workflow exactly, (2) you have 20+ users paying €50+/user/month in SaaS fees, or (3) your competitive advantage depends on specific automation. We always do an honest make-vs-buy analysis before quoting.

How do you handle changes during the project?

Changes are managed through a Change Request process. Minor adjustments within scope are absorbed. Scope changes are quoted transparently and added as a formal amendment to the contract.

Do you provide source code and documentation?

Yes — you own 100% of the code. We deliver source code on a private Git repository, technical documentation, and a deployment guide.

Can you take over an existing project from another team?

Yes — we do technical audits to assess existing codebases. If the foundation is solid, we build on it. If there are critical issues, we flag them honestly before committing.

What happens if the project exceeds the initial budget?

With fixed price contracts, the agreed budget is respected. Any overruns due to our estimation errors are on us. Only client-requested scope additions are quoted additionally.

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